INVESTOR RELATIONS

  • 18/Jul/2016

    e-voting - AGM - 2015-16

    Pursuant to provisions of Section 108 of the Companies Act, 2013 and Rule 20 of the Companies (Management and Administration) Rules, 2014, as amended by the Companies (Management and Administration) Amendment Rules, 2015 and Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, the Company is pleased to provide members facility to exercise their right to vote at the Annual General Meeting (AGM) by electronic means and the business may be transacted through e-Voting Services. The facility of casting the votes by the members using an electronic voting system from a place other than venue of the AGM (“remote e-voting”) will be provided by National Securities Depository Limited (NSDL)

     


    The procedure to login to e-Voting website is given in the e-mail you would be receiving from NSDL.

     


    In case you wish to get hard copy of the above documents, please send your request to our Registrars quoting full Demat Account Number/Folio Number and name of the company. The reports will be sent to your Registered Address by post.

     


    Thank you for your support to the Green Initiative.

     


    With best regards,

     


    A.V.Palaniswamy

     


    Managing Director

     


    NATIONAL FITTINGS LIMITED






    Subject:- National Fittings Limited – 23rd Annual General Meeting – at S F No: 112, Madhapur Road, Kaniyur Village, Karumathampatti (via), Coimbatore – 641 659 on Friday, 12th August, 2016


     


    Dear sir,


    Pursuant to provisions of Section 108 of the Companies Act, 2013 and Rule 20 of the Companies (Management and Administration) Rules, 2014, as amended by the Companies (Management and Administration) Amendment Rules, 2015 and Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements), Regulations, 2015, the Company is pleased to provide members facility to exercise their right to vote at the Annual General Meeting by electronic means and the business may be transacted through e-Voting Services.The facility of casting the votes by the members using an electronic voting system from a place other than venue of the AGM (“remote e-voting”) will be provided by National Securities Depository Limited (NSDL).


    The Company has approached NSDL for providing e-voting services through our e-voting platform. In this regard, your Demat Account/Folio Number has been enrolled by the Company for your participation in e-voting on resolution placed by the Company on e-Voting system.


    The Notice of the Annual General Meeting of the Company inter alia indicating the process and manner of e-Voting process along with printed Attendance Slip and Proxy Form can be downloaded from the link https://www.evoting.nsdl.com or www.nationalfitting.com


     The e-voting period commences on  August 9, 2016 (9:00 am) and ends on August     11, 2016 (5:00 pm). During this period shareholders’ of the Company, may cast their vote electronically. The e-voting module shall also be disabled for voting thereafter. Once the vote on a resolution is cast by the shareholder, the shareholder shall not be allowed to change it subsequently.


     The voting rights of members shall be in proportion to their shares of the paid up equity share capital of the Company as on the cut-off date of 5th August, 2016.      Any person, who acquires shares of the Company and become member of the Company after dispatch of the notice and holding shares as of the cut-off date i.e. 5th August, 2016, may obtain the login ID and password by sending a request at evoting@nsdl.co.in or www.nationalfitting.com


    The facility for voting through remote e-voting / ballot paper / Poling Paper shall be made available at the Annual General Meeting and the members attending the meeting who have not cast their vote by remote e-voting shall be able to exercise their right at the meeting through ballot paper.


      The procedure to login to e-Voting website is given below:


     1.  Open the attached PDF file “e-Voting.pdf” giving your Client ID (in case you are holding shares in demat mode) or Folio No. (in case you are holding shares in physical  mode) as password, which contains your “User ID” and “Password for e-voting”. Please note that the password is an initial password. You will not receive this PDF file if you are already registered with NSDL for e-voting


    2.   Launch internet browser by typing the URL https://www.evoting.nsdl.com/


    3.   Click on “Shareholder - Login”.


    4.   Put User ID and password as initial password noted in step (1) above and Click Login.If you are already registered with NSDL for e-voting then you can use your existing user ID and password.If you forgot your password, you can reset your password by using “Forgot User Details/Password” option available on www.evoting.nsdl.com


    5.   Password Change Menu appears. Change the password with new password of your choice with minimum 8 digits/characters or combination thereof.


    6.   Home page of remote “e-Voting” opens. Click on e-Voting: Active Voting Cycles.


    7.   Select “EVEN” of National Fittings Limited. Members can cast their vote online from August 9, 2016 (9:00 am) and ends on August     11, 2016 (5:00 pm)


          Note: e-Voting shall not be allowed beyond said time.


    8.   Now you are ready for “e-Voting” as “Cast Vote” page opens.


    9.   Cast your vote by selecting appropriate option and click on “Submit” and also “Confirm”, when prompted.


    10. Institutional shareholders (i.e., other than Individuals, HUF, NRI etc.) are also required to send  scanned copy (PDF/JPG Format) of the relevant Board Resolution/Authority Letter etc. together with attested specimen signature of the duly authorized signatory(ies)  who  are  authorized  to  vote,  to  the Scrutinizer through e-mail   bkcacbe@gmail.com  with a copy marked to evoting@nsdl.co.in.


    Further, NSDL is pleased to inform you that NSDL has now integrated its e-Services website (https://eservices.nsdl.com/) with the aforesaid e-Voting system of NSDL, which enables you as a registered User of IDeAS facility to also access e-Voting system of NSDL for casting your votes by using your existing login credentials viz.; User ID and password of IDeAS facility. Thus, you would not be required to log-in to e-Voting system separately for casting votes in respect of the resolutions of companies.


     Please note the following:


     A member may participate in the AGM even after exercising his right to vote through remote e-voting but shall not be allowed to vote again at the AGM. 



    A person, whose name is recorded in the register of members or in the register of beneficial owners maintained by the depositories as on the cut-off date only shall be entitled to avail the facility of remote e-voting as well as voting at the AGM through ballot paper.


    The Chairman shall, at the AGM, at the end of discussion on the resolutions on which voting is to be held, allow voting with the assistance of scrutinizer, by use of ballot paper for all those members who are present at the AGM but have not cast their votes by availing the remote     e-voting facility.


    The Scrutinizer shall after the conclusion of voting at the general meeting, will first count the votes cast at the meeting and thereafter unblock the votes cast through remote e-voting in the presence of  at least two witnesses not in the employment of the Company and shall make, not later than three days of the conclusion of the AGM, a consolidated scrutinizer’s report of the total votes cast in favour or against, if any, to the Chairman or a person authorized by him in writing, who shall countersign the same and declare the result of the voting forthwith


     


    Other information:


     o   Login to e-voting website will be disabled upon five unsuccessful attempts to key-in the correct password. In such an event, you will need to go through 'Forgot Password' option available on the site to reset the same.


     o   Your login id and password can be used by you exclusively for e-voting on the resolutions placed by the companies in which you are the shareholder.


     


    o   It is strongly recommended not to share your password with any other person and take utmost care to keep it confidential.


     o   Please note that if you have opened 3-in-1 account with ICICI Group i.e. bank account and demat account with ICICI Bank Limited and trading account with ICICI Securities Limited, you can access e-Voting website of NSDL through their website viz.; www.icicidirect.com for the purpose of casting your votes electronically by using your existing user ID and password used for accessing the website www.icicidirect.com. Please note that in case you are not able to login through the ICICI direct website, you can also access the e-Voting system of NSDL by using your existing user ID and password for the evoting system of NSDL.


     


    In case of any queries, you may refer to the Frequently Asked Questions (FAQs) for members and e-voting user manual for members available at the Downloads sections of https://www.evoting.nsdl.com or contact NSDL at the following toll free no.: 1800-222-990.


     


    Assuring you of our best services,


     Regards,


    e-Voting support desk


    National Securities Depository Limited (www.nsdl.co.in)



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